Accounts Payable Associate (Thai Speaker)

Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe that inclusion is key to understanding people’s varied healthcare needs. Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.

A healthier future. It’s what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come. Creating a world where we all have more time with the people we love. That’s what makes us Roche.

The Opportunity:

As an Account Payable Associate (Thai Speaker), you will play a pivotal role in our Account Payable division within Roche Shared Services (RSS), supporting operations across APAC countries, including Thailand. You will be entrusted with managing and maintaining master data records, ensuring accuracy, compliance, and efficiency in our financial processes.

Key Responsibilities:

• Verify and validate master data records received from business units, ensuring completeness and accuracy for user requests.
• Maintain master data records in SAP, facilitating creation and changes for vendors and employees.
• Conduct thorough data validation processes to detect errors and outdated information, ensuring data integrity.
• Provide user support and training for master data creation, ensuring adherence to established procedures.
• Maintain up-to-date process documents and work instructions to ensure clarity and consistency in operations.
• Enter vendor data into MDG and GEP platforms based on user requests, with meticulous attention to detail.
• Approve data and enhancements based on appropriate supporting documentation, ensuring compliance with standards.
• Inform requestors of completed/approved requests, maintaining clear and timely communication channels.
• Handle data entry tasks related to bank details and change requests in MDG platform.
• Process AP documents, including sorting, verification, scanning, and pre-archiving, for further processing.
• Validate and process various invoices, including PO and contract-based invoices, non-PO invoices, prepayments/down payments, etc.
• Review supplier open items and execute payment processes in accordance with established guidelines.
• Prepare and execute batch check runs, wire transfers, and ACH transactions, ensuring accuracy and timeliness.
• Investigate and reverse non-successful payments, ensuring resolution and compliance with financial protocols.
• Perform month-end closing activities as per predefined schedule, contributing to financial reporting processes.
• Prepare monthly, quarterly, or yearly reports, including KPI reports and operational reports, as per affiliate requirements.
• Conduct AP balance sheet accounts reconciliations and clear aged items, ensuring accuracy and compliance.
• Reconcile supplier statements and follow up on open items for closure, maintaining strong vendor relationships.
• Participate in compliance audits and respond to audit queries as necessary, ensuring adherence to regulatory standards.
• Provide backup support and assist with system integration and testing as required.
• Participate in projects and support team initiatives, contributing to continuous improvement efforts.

Key Accountabilities:

• Support business requirements by creating, updating, verifying, and cleaning up master data for vendors, ensuring compliance with corporate policies and procedures.
• Accountable for the integrity and maintenance of vendor master data, encompassing domestic and foreign entities.
• Monitor vendor master email box, resolving and following up on inquiries and issues promptly.
• Ensure timely and accurate processing of supplier and intercompany invoices within SLA.
• Ensure adherence to payment terms for supplier invoices and intercompany payment schedules.
• Maintain updated work documentation and processes in alignment with internal control, group policies, and statutory requirements.
• Ensure timeliness and accuracy of vendor master data creations and approvals.
• Address internal and external queries within SLA, maintaining effective communication channels.
• Review and address duplicate requests or entries within the vendor master database.

Qualifications & Experience:

• Degree or Diploma in Finance & Accounting/Commerce or equivalent.
• Strong communication skills, with proficiency in English and Thai.
• Knowledge of SAP or other ERP accounting systems, MS Office tools, and Google Suites is advantageous.
• Experience in shared services or business process outsourcing is preferred.

Note: This job description is not exhaustive and may be subject to change as per business requirements. Incumbents will be expected to perform any other duties assigned by their Assistant Managers and Managers.

Join us at Roche as we work towards a healthier future, where innovation and compassion drive our journey towards better healthcare for all. Apply now to be a part of our dynamic team!

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

The Roche Services & Solutions as well as People Support Solutions organisations located in Kuala Lumpur provide end-to-end business solutions for Finance, Procurement, IT, Communications, People & Culture (Human Resources) and beyond to our Roche colleagues across the APAC region. Today Roche employs altogether around 1100 employees in Malaysia.

Roche is an Equal Opportunity Employer.